Privacy Policy

We use personal data of Labour members in order to campaign for Emily Owen in the Bangor Conwy Mon Senedd candidacy. We also take seriously our duty to keep your data secure. We have developed this policy so that you know what we do with your data.

 

In this Privacy Policy, ‘we’ refers to Candidate as well as the organisers working with her. Candidate is the controller of your personal data and the organisers working with her are processors.

 

1. How your data is collected

 

1.1 Who collects your data

 

Various unpaid organisers working closely with Candidate will collect your personal data throughout the campaign.

 

1.2 What data is collected

 

In most circumstances we only ask you for your name and contact details. Additional information we may ask you to provide may include geographic information (for example, your postcode and constituency), your willingness to volunteer, your date of birth, gender, ethnicity, employer and occupation, whether or not you are a member of a political party, trade union or other organisation, and whether or not you are a student.

 

1.3 Where we obtain your data from

 

In almost all cases, we obtain your data directly from you, using an electronic or physical form, or verbally.

 

We may sometimes supplement your data with other publicly available information where we have your consent to do so or where we have a legitimate interest to do so.

 

2. How your data is kept secure

 

We store your personal data electronically. We protect your information using firewalls, password protection and, where appropriate, encryption.

 

We carry out due diligence on our volunteers, instruct them on data protection and how to keep your data secure. We ensure that all individuals who have access to your data sign data protection agreements and non-disclosure agreements, which detail their duties to keep your data secure and not to disclose it to anyone else without our authorisation.

 

3. Who has access to your data

 

We will never sell your data but sometimes it is necessary to share your information with other organisations or individuals who share our values and aims, with our service providers or with data processors. Data is only ever shared where we have a lawful basis to do so.

 

3.2 International Transfers

 

In order to process your data for the purposes outlined below, we may need to transfer your data to other countries. In each case, we ensure that our suppliers provide adequate protection for the rights of data individuals.

 

4. How your data is processed

 

We process your data and contact you for the following reasons:

 

• To inform you of the biography, political opinions, policies and activities of Candidate.

• To inform you about relevant events during the selection campaign including how to vote.

• To let you know how you can help support Candidate and get involved in the campaign.

• To promote other campaigns that Candidate supports

 

Other purposes for which we may process your data include:

 

• Complying with our legal obligations

• Answering your enquiries

• Responding to complaints

 

5. The bases on which we process your data

 

We process your data on the following bases:

 

• Consent

• Legal obligation

• Legitimate interest

 

We process most of the data that we hold on the basis of consent. At times, we process your name, contact details and additional information about you and your views, interests and activities you take part in on the basis of legitimate interest. Where we process your data on the basis of your consent, that processing of your data will be restricted to those types of processing for which we have received your consent.

 

When we share your data with other organisations or individuals who share our values and aims, we will rely on legitimate interest in circumstances where we haven’t sought your consent.

 

6. How we will communicate with you

 

For any direct “marketing” communications about our campaigning we will only contact you via email or text if we have your permission to do so.

 

You may also see campaigning online and on some social media sites if you have interaction with us before.

 

To respond to your queries we will contact you either via the medium you used to contact us or by a medium you have indicated you would like us to respond with. If it is necessary to contact you for any administrative purposes then we will usually try to email, text or call you, usually in that order, depending on what contact details we have available for you.

 

7. Children’s privacy

 

No information should be submitted or posted to us by children under the age of 13 without prior consent of their parent or guardian.

 

8. How you can affect the way we communicate with you

 

If you ask for your data to be erased, we will immediately remove your data from all live systems. Sometimes, usually for technical reasons, we will temporarily transfer your data to a secure backup until we can safely destroy it. 

 

You can also request for details on all the personal data we hold on you.

 

You can make requests in relation to your data by contacting us on EMAIL

 

The requests you can make using our Data Subject Request Form, or by other means, include requests that you have a right to make under data protection law. These are requests to access or rectify your data and requests for us to restrict the ways in which we process your data, provide you with the data we hold on you in a portable format and log an objection you have to our processing of your data.

 

9. How long will we keep your data

 

Unless you explicitly permit us to keep your data for longer, we will safely destroy your data when the selection campaign is over.

 

10. How to find out more or make a complaint

 

If you would like to make a complaint to us about how your data is processed please contact us at labouremily@gmail.com

 

You also have a right to make a complaint to the Information Commissioner’s Office. Information on how you can do so is available here